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Fulltime Vacature Secretary Legal

6 december 2017 - In de buurt van Amsterdam

Our client is an International media company; a global content creator, producer and distributor with a portfolio of international hits. The company has creative operations in over 30 markets, with a diverse portfolio of over 600 revenue generating formats across scripted and non-scripted genres, coupled with digital, gaming, and distribution operations. 

To provide support to the Corporate Legal department within the HQ in Amsterdam. You will work in a team of 5 colleagues directly and a range of colleagues and stakeholders globally across the business. Your main goal is to support members of the Corporate Legal team.

Your responsibilities:
  • Screening calls, emails and post, often dealing with highly confidential material and acting in an appropriate manner
  • Organizing meetings (including catering, booking rooms, registering visitors, IT equipment, checking presentations, handouts, chasing participants)
  • Conference calls and video conferences
  • Organise international and local travel, managing detailed itineraries
  • Conducting standard legal correspondence
  • Scanning and filing of documents, photocopying, binding documents, archiving soft and hard copies
  • Compiling expenses forms and credit card claims
  • Professional Development Committee (speakers, handouts, room, participants, IT)
  • Practical Skills trainings on request of General Counsel (speakers, handouts, room, participants, IT)
  • Compliance Certificates (checking address list, monitoring process, chasing lawyers)
  • Invoices legal fees (coding and routing)
  • Point of contact for Meeting Rooms 
  • Office management (stationary, birthday gifts and cards, flowers, small IT requests, taxis, etc.)
Your skills, knowledge and experience:
  • Fluency in English
  • MBO education
  • Several years of relevant experience within an international environment
  • Excellent Office skills (Word, Excel, PowerPoint, Outlook)
  • Very strong organisational skills
  • Excellent communication skills
  • Hands-on mentality and flexibility
  • Ability to react quickly and effectively to a constantly changing working day
  • Feels at ease in an international and fast paced environment
  • Self-starter with initiative and the ability to solve problems quickly and effectively
  • Pro-active, great enthusiasm and ambition
  • Ability to create working relationships at all levels
  • Sense of humour and lots of energy
Freelance and/or temporary available candidates are also welcome to apply!

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